Privacy Policy

Effective Date: 01 -28 - 25

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1. Overview and Purpose

Harmon School is committed to protecting the privacy and personal information of students, parents, and visitors to our website. We recognize the importance of safeguarding personal data—particularly in an educational environment—and strive to maintain transparency about how information is collected, used, and protected.

This Privacy Policy explains how Harmon School collects, uses, stores, and shares information when you:
(a) visit our website or interact with our communications and outreach efforts, and
(b) inquire about, apply to, or participate in Harmon School’s educational services.

Throughout this Policy, “Harmon School,” “we,” “us,” or “our” refers to Harmon School. “You” refers to website visitors, prospective families, enrolled students, and parents or legal guardians, as applicable.

If you have any questions about this Policy, you may contact us at [privacy@harmonschool.org].

 

2. Privacy of Children Under 13

Harmon School serves school-aged students, including children under the age of 13. We comply with the Children’s Online Privacy Protection Act (COPPA) and applicable student privacy laws.

We do not knowingly collect personal information directly from children under 13 without verifiable parental consent. Any personal information related to a child under 13 is provided by a parent or legal guardian and is used solely for educational, enrollment, or administrative purposes.

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Prior to Enrollment

If we request information about a child under 13 before enrollment, we obtain parental consent through our application or inquiry process. Parents are informed of the type of information collected, how it will be used, and how consent may be withdrawn.

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Upon Enrollment

Enrollment requires a signed enrollment agreement completed by a parent or legal guardian. Parental consent for data collection and educational services is obtained as part of this process.

 

3. Information Collected Through the Website and Outreach

Information You Provide Voluntarily

You may browse our website without submitting personal information. However, if you contact us, submit an inquiry, register for an event, or request information, we may collect personal data such as:

• Name

• Email address

• Phone number

• Student grade level or general educational interests

This information is used to respond to inquiries, communicate with families, and improve our outreach and informational services.

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Automatically Collected Information

We may collect limited technical data such as IP address, browser type, and pages visited to help us understand website usage and improve functionality. This data is collected in aggregate form and is not used to identify individual users.

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4. Information Collected for Educational Services

As part of the application, enrollment, and educational process, Harmon School may collect information including, but not limited to:

• Student and parent names and contact information

• Student age and grade level

• Academic records or transcripts (when applicable)

• Educational evaluations or learning profiles provided by parents

• Health or learning information relevant to instructional planning

• Communications between families and school staff

This information is used exclusively to provide educational services, support student learning, meet legal obligations, and ensure student safety and progress.

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5. Student Work, Assessments, and Learning Data

During instruction, students may generate academic work such as assignments, assessments, written responses, audio or video submissions, and collaborative projects. Harmon School may also generate internal records related to student progress, feedback, and instructional planning.

This information is used to:

• Support teaching and learning

• Monitor student progress

• Improve instructional quality

• Meet accreditation and compliance requirements​

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6. Recordings of Classes and Sessions

Live instructional sessions or school events may be recorded for educational, training, accreditation, or quality assurance purposes. Parents consent to such recordings as part of enrollment.

If a student or parent has concerns about participation in recorded sessions, accommodations may be discussed with school staff when feasible.

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7. Use and Sharing of Information

Harmon School does not sell student or family information.

Information may be shared only:

• With authorized school personnel

• With trusted service providers who support website hosting, communications, or educational tools

• When required by law or legal process

All third-party service providers are required to safeguard information and use it only for approved purposes.

We do not use student data for targeted advertising or commercial profiling.

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8. Data Security and Retention

We use reasonable administrative, technical, and physical safeguards to protect personal information. While no system can guarantee absolute security, we take appropriate steps to reduce risk and respond promptly to any suspected data breach as required by law.

Information is retained only as long as necessary to provide services, meet legal obligations, or support educational and operational needs.

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9. Third-Party Services

Our website or educational tools may rely on third-party platforms (such as learning management systems or communication tools). Harmon School is not responsible for the privacy practices of third-party services, and families are encouraged to review those providers’ policies independently.

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10. Policy Updates

Harmon School may update this Privacy Policy periodically. Any changes will be posted on this page with an updated effective date. Continued use of the website or services indicates acceptance of the revised policy.

 

11. State-Specific Rights

Certain state laws may provide residents with additional rights regarding personal information. Where applicable, Harmon School complies with state-specific privacy requirements and honors lawful requests to access or correct information.

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12. Contact Information

If you have questions, concerns, or requests related to this Privacy Policy, please contact Harmon School @
Email: info@harmonschool.org
 

We may request verification of identity before responding to certain privacy-related requests.